Swindon-based operator Barnes Coaches reports improvements in compliance control and overall efficiency since the installation of software management tools from TruTac. Developed by TruTac in partnership with CPT, the Tacho Analysis software includes complete web-based digital and analogue tachograph analysis, supporting EU and GB domestic drivers’ hours rules for PSV drivers (including Working Time Directive regulations).
The cloud-based system used by Barnes includes TruTac’s CPT Tacho Analysis, CPT Daily Checks, CPT Licence Checks and TruTime. The combination of these modular systems provides Barnes Coaches with instant access to clear and concise compliance data, including manager and driver dashboards with KPI reporting.
With 40 coaches in the fleet and utilisation on the rise since the recent easing of Coronavirus restrictions, Barnes need to monitor every vehicle for defects so that corrective action can quickly be taken, and downtime kept to a minimum.
“This is where CPT Daily Checks proves to be very effective,” says director Matt Barnes. “Our drivers always pre-check the vehicle in their charge before setting off and that’s a given. However, before we introduced the software, it was not always possible to accurately record and cross-check any defect observations in a way which provided a solid audit trail and ongoing input from the engineering department to advise re any necessary action.”
Using the Daily Checks module with CPT-approved templates, Barnes’ drivers can carry out inspections for all checks and from their mobile app, submit instant results, including photos and detailed notes to the engineering manager for immediate review and rectification. Furthermore, drivers now have full visibility of their working-time, infringements and tachograph data.
“The system is paperless and secure” adds Barnes, “and also, if any of our drivers should get pulled over by the DVSA, they can provide an instant audit trail to verify checks and procedures pertaining to their vehicle. This not only saves time on the road but also cuts time in the office too.”
Barnes Coaches also uses the CPT Licence Checks module which enables it to make instant verification and validity checks online, and to look for current endorsements and entitlement to drive. As with the other modules, Licence Checks fully integrates with all TruTac products and dashboards.
“Also, for monitoring and recording everyone’s clocking-in and start times we are using TruTac’s TruTime, says Barnes. “For example, this keeps a close eye on WTD (Working Time Directive) stipulations and makes sure that the permitted 15-minute interlude is not exceeded.”
The web-based time, attendance and HR clocking system analyses and manages all employee attendance using digital tachograph driver cards or employee smart cards and provides clocked-time versus tacho data.
Now in its 100th year, Barnes Coaches operates a range of vehicles from 8 to 100 seats for coach hire, UK and continental holidays, day trips, theatres and concerts.