OR Jones & Sons goes paperless with TruTac’s CPT software

Coach operator OR Jones & Sons Ltd has improved its vehicle inspections and moved to a paperless system with the help of TruTac’s CPT-approved dedicated PSV software.

Based near Holyhead, Anglesey, OR Jones was established in 1936 and is one of North Wales’s oldest coach specialists. It has a fleet of 30 vehicles on tours, local bus, school services and private hire. It has been a TruTac customer since 2017 and uses the CPT Tacho Analysis, CPT Fleet Management and CPT Daily Checks systems across its three depots. The CPT Daily Checks software is its most recent addition and was, in part, a way for the company to remove physical documents when the pandemic set in.

“During lockdown, I looked into doing the checks digitally,” explains PSV technician Martyn Owens. “It seemed like a good idea, both operationally and because it meant we could go paperless. 

“From there, we decided to do the vehicles’ preventative maintenance inspections digitally. Before that, we had to fill in a form, scan it and send it on, but TruTac and CPT introduced a new system that allowed us to do the full PMI check on a smartphone. It’s very good software; any updates from the DVSA are automatically added, so you don’t need to worry about them.”

In addition to the biosecurity benefits, going paperless has speeded up the operator’s vehicle checks and improved record-keeping. Transport managers at each of its sites have instant access to vehicle status and the age-old headaches with physical documents just do not exist.

“If there were a defect on, say, a coach parked in our depot in Holyhead, previously there would have been a book and the driver would have logged the checks in there – but I might not see that for two days,” adds Owens. “Now, the drivers do their checks on their smartphone and I can see the results straightaway via the software, regardless of where they are.”

OR Jones is applying for DVSA Earned Recognition status and TruTac’s software has helped it achieve its current completely green Operators Compliance Risk Score -DVSA’s method to assess operators’ levels of risk in regard to roadworthiness.

TruTac’s TruControl software includes a free-of-charge Earned Recognition dashboard so operators can benchmark themselves against the KPI’s prior to joining the scheme and going for Earned Recognition status.